Tool Router
Decision matrix for which tool to use and when. Use this before starting any task.
Strategy, sorting, messaging, offers, workflows, SOPs, prompts, decisions.
Use when you need to think through a problem, create a framework, write a strategy, or sort ideas into a plan.
Long-form book/course writing, large knowledge base processing.
Long writing, books, course refinement, large knowledge bases, brand voice.
Use when you need to write or refine long-form content, process large documents, or maintain a consistent brand voice across a project.
Quick decisions, short tasks, real-time sorting.
Execution, pages, file organization, assets, implementation checklists, building from clear briefs, and the standalone Mission Control MVP.
Use when you have a clear brief and need something built, organized, or executed — not just planned.
Strategy and decision-making (use ChatGPT first to create the brief).
Source files, docs, SOPs, prompts, assets, book/course files, knowledge base.
Use as the source of truth for all documents, files, and assets. Everything important should live in Drive.
Real-time collaboration on complex projects (use Notion or similar for that).
Ecommerce, coffee/products, inventory, shipping, checkout.
Use when you are ready to sell physical products (coffee, lifestyle products).
Digital products, courses, or coaching (use a different platform for those).
Graphics, labels, social visuals, presentation design.
Use for any visual design work — social media graphics, product labels, presentation decks, or brand visuals.
Complex web design or interactive prototypes.
Funnels, CRM, email follow-up, booking, webinar registration, automations, course/member delivery.
Use ONLY if chosen for funnels, CRM, emails, automations, forms, calendars, booking, follow-up, or course/member delivery. Do not assume GHL is the default.
General operations, Mission Control, or anything that doesn't clearly require a CRM/funnel tool.
Polished app prototype, client-facing portal, SaaS-style dashboard, or visual interface beyond the Manus MVP.
Use ONLY if you need a polished app prototype, client portal, SaaS-style dashboard, or visual interface that goes beyond what Manus builds.
Internal tools, operations, or anything the Manus MVP already covers.
Kathryn / Health Detective AI Project only — health AI concepts, functional medicine knowledge base, health accountability agents, and client support agent concepts.
Use ONLY for Kathryn's Health Detective AI direction. Do not route Joe's Mission Control, GFI work, Wealth Detective, coffee/ecommerce, or general AI services to Derrick unless explicitly assigned.
Joe's full Mission Control, GFI-related work, Wealth Detective, coffee/ecommerce, or general AI operations.